How We Work

How to Source Automotive Parts Through VINVEX
A Simple, Transparent Process from Inquiry to Delivery

We manage every step of the trade flow from sourcing and pricing through to shipment and documentation. Here is exactly how a transaction works.

5 Steps from Inquiry to Delivery

1

Inquiry & Requirement

You send us your parts list the products you need, quantities, and the vehicle makes you cover. The more specific you are, the faster we can turn around a quote.

  • Part names and categories (e.g. oil filters, brake pads)
  • Vehicle makes and models (e.g. Toyota Hilux, Hyundai H1)
  • Quantities and preferred delivery terms (FOB / CIF)
  • Any quality certifications required by your market

We acknowledge every inquiry within one business day.

2

Sourcing & Verification

We identify the most suitable manufacturer for your requirement from our network of verified suppliers. We do not send you the first supplier who responds we match your requirement to the right source.

  • Matching your specification to manufacturers with proven export track records
  • Confirming production capacity and lead time availability
  • Checking quality documentation (ISO certifications, test reports)
  • Confirming UAE CEPA preferential origin eligibility
3

Quotation

We provide a formal commercial quotation with unit pricing, Incoterm, lead time, payment terms, and estimated freight cost. Our quotes are accurate the price in the quote is the price on the invoice.

CEPA Savings Shown Separately: Where country-origin CEPA tariff savings apply, we identify the duty reduction on the quotation so you can see the landed cost advantage clearly.

4

Order Execution

Once you confirm the order, we manage execution end-to-end production coordination, quality inspection, export documentation, and shipment.

  • Production: PO issued, timelines confirmed, progress monitored
  • Quality: Pre-shipment inspection coordinated (SGS / BV / in-house audit)
  • Documentation: Commercial Invoice, Packing List, Bill of Lading, Certificate of Origin
  • Shipment: Freight arranged, vessel booking confirmed, ETD/ETA provided
5

Delivery & After-Sales

We send the complete document package ahead of cargo arrival so your customs clearance proceeds without delays. After delivery, we follow up to confirm the cargo is correct. We do not consider a transaction closed until you do.

Payment & Trade Finance

We work with standard international trade payment structures and are flexible on terms for verified buyers.

MethodWhen Used
Telegraphic Transfer (T/T)Standard for established relationships typically 30–50% advance, balance before shipment
Letter of Credit (LC)Available for first transactions or larger order values sight and usance LCs accepted
Documents Against Payment (D/P)Available for buyers with established credit history

Minimum Order & Lead Times (indicative)

Minimum order valueUSD 20,000
Typical order rangeUSD 20,000 – USD 100,000
Lead time (stock items)21–28 days from PO confirmation
Lead time (made to order)28–42 days from PO confirmation
Shipping to Dubai10–14 days from India
Shipping to East Africa18–25 days from India
Shipping to West Africa25–35 days from India

What You Should Expect From Us

Ready to Start?

Send us your parts list and we will take it from there.

Get in Touch